Privacy Policy
Veeline Industries Limited (VIL) adheres to stringent principles governing its operations as a reputable industry leader. VIL is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines the practices and policies VIL follows in handling and dealing with personal information, including sensitive personal data or information (SPDI) (as defined below) that is lawfully collected by VIL.
GENERAL DEFINITIONS
- “You” or “Your”: Any natural person (including VIL employees,customers, suppliers, consultants and contractors) providing any information referred to in Schedule 1 to VIL or using VIL’s website or business applications, whether or not, you avail the Services offered by
- “Act”: The Information Technology Act, 2000 and its
- “Information”: Includes Personal Information (PI) and Sensitive Personal Data and Information (SPDI) as may be collected by
- “Personal Information (PI)”: Personal Information (PI)” shall have the same meaning as under Rule 2 (i) of the Information Technology (Reasonable security practices and procedures and sensitive personal data or information) Rules, 2011 as amended from time to time. For ease of reference Rule 2 (i) of the Information Technology (Reasonable security practices and procedures and sensitive personal data or information) Rules, 2011 is re-produced under Schedule
- “Rules”: The Information Technology (Reasonable security practices and procedures and sensitive personal data or information) Rules, 2011 and its
- “Registered User”: A user whose registration is accepted by VIL and who accesses VIL’s web portal/business applications with password-based authentication.
- “Sensitive Personal Data and Information (SPDI)”: Defined under Rule 3 of the Information Technology (Reasonable security practices and procedures and sensitive personal data or information) Rules, For ease of reference Rule 3 of the Information Technology (Reasonable security practices and procedures and sensitive personal data or information) Rules, 2011 is re-produced under Schedule 1.
- “Services”: “Services” for the purpose of this Privacy Policy shall mean any person who by way of registration has sought or in any manner has requested the services of For the limited purpose of this Policy, any person providing PI/SPDI,
(including any person pursuing any career opportunities with VIL or in case of background verification of Employees) shall be considered as Services.
All words and expressions used and not defined in this document but defined in the Act or the Rules shall have the meanings respectively assigned to them in the Act or the Rules.
VIL is fully committed to respecting your privacy and shall ensure that your Information is safe. This privacy policy sets out the practices adopted in respect of Information, including the types of Information that is collected, the mode/method of collection of Information, usage of Information, sharing and retention of Information, etc. This Privacy Policy is published in compliance with the provisions of the Act and the Rules made thereunder that require publishing the privacy policy on VIL’s website. VIL urges you to read this Privacy Policy carefully before you use or opt to access any services of VIL or decide to part with any Personal Information including the information listed under Schedule 1.
1. COLLECTION OF INFORMATION
- You may use VIL’s website to access Information, learn about its products and services, read publications and check career opportunities without providing any PI/SPDI.
- VIL may collect and process PI/ SPDI provided by you in the following forms:
- Should you opt to access such services of VIL, which are available only to Registered Users, Information is required to be provided by you at registration, including but not limited to name, date of birth, address, email ID, gender, phone number, bank account details, pan, GST, Aadhar. Providing additional information beyond what is required at the time of registration is entirely optional and can be altered or removed by you at any Registered Users are given access to the web portal/business applications based on the password-based authentication which is chosen by them and securely stored in VIL servers for the purpose of authentication of the Registered Users at the time of login;
- Information that you provide directly to VIL via email or electronic communication;
- Information that you provide to VIL over VIL may make and keep a record of such information shared by you;
- Information that you provide to VIL in physical form whether sent through post or courier or handed over to a VIL representative in person; and
- PI/SPDI collected by VIL from its employees, suppliers or onsite consultants for the purpose of employment, availing their services and recording their attendance
- PI/SPDI received by VIL from any person seeking career opportunities or provided by its employees through background verification or security
- Information collected by VIL in respect of Disaster recovery plan, crisis management, internal and external
- For any other purposes as VIL may deem
VIL only collects, uses and discloses PI/SPDI for purposes that are reasonable and legitimate. Such PI/SPDI shall be processed in a manner compatible with the purposes for which is has been collected; unless the individual providing such PI/SPDI has consented to it being processed for a different purpose or the use for a different purpose is permitted by applicable law. There may be circumstances when an individual may have volunteered personal information and given explicit/fully informed consent to its processing (for example by submission of a CV). You will at all times have the option of not providing VIL with PI/SPDI that VIL seeks to collect.
Even after you have provided VIL with any PI/SPDI, you will have the option to withdraw the consent given earlier. In such cases, VIL will have the right to not provide or discontinue the provision of any service that is linked with such PI/SPDI. In any case, VIL will not be liable and or responsible for the denial of certain Services to you for lack of you providing the necessary PI/SPDI.
2. USE OF INFORMATION COLLECTED
- Any Information, if collected will be used in connection with the relevant purpose as per the contract and as under Section 2. The provider of Information availing any Services from VIL shall be deemed to have consented to VIL for the use of such Information as under this policy.
- Employees, suppliers or consultants of VIL shall be duly advised about the purpose for which any Information is being collected at the time of such
3. SHARING OF INFORMATION
- Where PI/SPDI is required to be shared, arising out of any contractual obligation, VIL shall part with such PI/SPDI only in accordance with your consent for the
- To the extent necessary to provide you the requested Services or to the extent required under applicable law, we may provide your PI/SPDI to the following Third Parties without notice to you:
- Consultants (including auditors, authorized vendors) on a ‘need to know’ basis under a Non-Disclosure Agreement;
- Governmental authorities, in such manner as permitted or required by applicable law;
- Legal proceedings: In the event, VIL is required to respond to subpoenas, court orders or other legal process, your PI/SPDI may be disclosed pursuant to such subpoena, court order or legal process, which may be without notice to
4. SECURITY OF INFORMATION
- VIL strives to ensure the security, integrity and privacy of your PI/SPDI and to protect your Information against unauthorized access, alteration, disclosure or destruction. Stringent security measures (physical, electronic and managerial) are in place to protect against the loss, misuse, and alteration of the PI/SPDI under our VIL’s servers are accessible only to authorized personnel and your Information is shared with employees and authorized personnel strictly on a ‘need to know’ basis.
- The PI/SPDI provided to VIL shall be accurate, not misleading, updated and complete. VIL shall be updated as and when such PI/SPDI provided earlier becomes incorrect or out of date, by providing new You may review the Information you have provided to VIL at any time. On your request, VIL will ensure that any PI/SPDI notified to be inaccurate or deficient, shall be corrected or amended. However, VIL shall not be responsible for the authenticity of the PI/ SPDI.
- Notwithstanding anything contained in this Privacy Policy or elsewhere, VIL shall not be held responsible for any loss, damage or misuse of your PI/SPDI, if such loss, damage or misuse is attributable to a Force Majeure
5. RETENTION AND REVOCATION OF INFORMATION
- Your PI/SPDI will be retained with VIL as long as you avail the Services of VIL or for such period as may be necessary under applicable law. Once VIL no longer requires PI/SPDI, it will destroy appropriately and
- In the event, you wish to no longer avail the Services of VIL or intend to request that VIL no longer retain your PI/SPDI or where you intend to modify the current PI/ SPDI, you may contact VIL Grievance Officer as provided herein
6. NOTIFICATION OF CHANGES
- This Policy shall be reviewed annually. The Policy may be amended as may be considered necessary upon such review or upon any change in applicable law from time to Modifications, if any, in the Policy shall be approved by the Board of Directors in its ensuing meeting. The Last Updated Date of this Policy, stated below (6.3), indicates the last time this policy was revised or materially changed. Checking the effective date below allows you to determine whether there have been changes since the last time you viewed the Policy.
- In the event, if you object to any of the changes, and you no longer wish to use the Services or intend to revoke your consent to retain your PI/SPDI with VIL, you may contact VIL as provided
- Last Updated Date: August 2024
7. INQUIRIES
VIL respects and is sensitive to the rights as granted in the data protection laws. Should you have questions about the Privacy Policy or VIL’s information collection, use and disclosure practices, you may contact the Grievance Officer as per the details given hereinbelow. VIL will use reasonable efforts to respond promptly to requests, questions or concerns you may have regarding the use of your PI/SPDI.
8. GRIEVANCE OFFICER
In accordance with the Information Technology Act, 2000 and the rules made thereunder, the name and contact details of the Grievance Officer are provided below. You may contact the Grievance Officer to address any discrepancies and grievances you may have with respect to your Information with VIL.
GRIEVANCE OFFICER
Schedule 1
Rule 2 (i) “Personal information” means any information that relates to a natural person, which, either directly or indirectly, in combination with other information available or likely to be available with a body corporate, is capable of identifying such person.
Rule 3 Sensitive personal data or information of a person means such personal information which consists of information relating to:-
- password;
- financial information such as Bank account or credit card or debit card or other payment instrument details ;
- physical, physiological and mental health condition;
- sexual orientation;
- medical records and history;
- Biometric information;
- any detail relating to the above clauses as provided to body corporate for providing service; and
- any of the information received under above clauses by body corporate for processing, stored or processed under lawful contract or otherwise:
Provided that, any information that is freely available or accessible in public domain or furnished under the Right to Information Act, 2005 or any other law for the time being in force shall not be regarded as sensitive personal data or information for the purposes of these rules.